Childcare director meets with a state licensing representative at a desk, reviewing an LMS report on a computer while the representative holds a clipboard and points to the screen.

Reporting Plus Certificates: The Documentation System Directors Actually Need

Jessica WoodChoosing an LMS for Childcare: A Director’s Guide to Assigning Training That Actually Improves Practice

Reporting Plus Certificates: The Documentation System Directors Actually Need

Childcare director meets with a state licensing representative at a desk, reviewing an LMS report on a computer while the representative holds a clipboard and points to the screen.

What is childcare LMS reporting?

Childcare LMS reporting is the ability to quickly see what’s been assigned and completed, center-wide and individually, and to export documentation in an audit-ready way.

Directors don’t need fancy charts. They need searchability and proof.

Reporting components that matter (and should be searchable)

Reports should be searchable by:

  • First and last name
  • Location (for multi-location companies)
  • Course name
  • Start date
  • Completion date
  • Progress status

If reporting can’t search and filter by these basics, directors end up back in spreadsheets.

Certificates: immediate, uploadable, and stored online

A complete documentation system includes certificates.


ECE University provides certificates immediately after course completion, which matters because staff often need to upload certificates to their state registry right away, especially near deadlines.

Certificates should also be stored online in one place so staff can access them later without scrambling:

    • registry uploads done weeks or months later
    • licensing checks
    • proof of training for employment records
    • simple peace of mind

How reporting plus certificates support coaching and compliance

  • Center-wide priorities: assign training, monitor progress status, and confirm completion dates
  • Individual growth: assign targeted training, verify start date and progress, then confirm completion and certificate availability

Where ECE University fits

ECE University combines searchable reporting and immediate certificate access with director-controlled assignments, custom content, learning paths, and performance tools, so documentation and improvement happen together.

Quick FAQ

Search by first and last name, then filter by course name and progress status (and completion date if needed).

Yes, filtering by location is essential for multi-site companies so you can see compliance and progress per center.

Progress status, because it shows who hasn’t started, who’s stalled, and who’s completed, so you can act before deadlines hit.

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